How I Like to Manage Post-Production

Feb 26

General Expectations:

Editors must be proficient in Final Cut Pro and familiar with standard workflows.
We do our best to hit our clients' deadlines and expect editors to work efficiently while maintaining quality. If something comes up that affects timelines, just communicate with us—we do our best to be flexible.
Editors must be responsive to Slack communications and messages, providing timely updates on progress or delays to keep the project moving smoothly.
Must be adaptable to different styles, client needs, and revisions based on feedback. Flexibility is expected throughout the post-production process, both in handling revisions and adjusting workflows as needed.
Editors are expected to manage their time efficiently, for example: proactively conforming color and sound files when ready and uploading for final review, while collaborating with the production manager to maintain smooth communication and a strong client relationship.
Editors should clearly communicate their availability, including any other commitments that may affect their schedule, to allow for effective planning.
If an editor starts feeling frustrated or overwhelmed, it's expected and welcomed that they clearly communicate it to the project manager so that together they can find the best solution to alleviate the issue.

Collaboration & Communication:

We value a collaborative process. Editors should expect to work closely with our project managers and directors to ensure the final product aligns with the project vision.
We aim to provide constructive, clear feedback. Editors should be comfortable with revisions and refining the edit until we achieve the best version of the project. The review process is typically handled on Frame.io, but it can be adjusted based on client preferences.

File Management & Deliverables:

Organized file structures are required. Editors must properly name and store project files, ensuring that others can easily pick up where they left off if necessary.
Communication primarily happens on a designated platform such as Slack, with editors included in a dedicated editor channel for internal communication and a separate channel for Color Grade and Sound Mixing.
Regular communication with the project manager is essential, including updates at the start and end of the day, as well as availability during key project deadlines to keep everything on track and manage client expectations effectively.
The project manager is often weighing the needs of everyone involved, determining the best path forward while never assigning blame. (PM will not throw you under the bus, and just because they're saying something, it does not necessarily mean it is coming from them.)

Preferred Communication Methods:

Email is generally not the primary method of communication.
Texting is acceptable for quick updates on major milestones.and on tight turnarounds.
A phone call is sometimes necessary to clearly communicate more complicated needs but should be followed up in writing.

Usual Workflow:

At the start of a project, the project manager will provide a schedule that accommodates all parties and update it as needed.
The steps below outline the typical editorial workflow, though adjustments may be required based on project needs.

What We Provide at the Start of a Project:

A list of final deliverables
A hard drive with newly captured footage (and archival material when applicable).
A creative brief and director’s notes.
A detailed plan for graphics, music, titles, etc.

Editorial Process:

One day of file organization.
1-3 days to complete V1a.
A half-day live edit session with the director (in-person preferred, but virtual sessions can be accommodated as needed).
V1b delivered at the end of the live edit day, ready to deliver to the client.
Review notes and revisions are exchanged to refine the project through versions 2 and 3.
1-2 dedicated days for Color Grade and Sound Mix (handled by specialists, not the editor).
Final conforms are completed, and the project is prepared for final delivery.
Every time a new version or update is made, the editor must provide the project manager with a confirmation and a link to the updated videos.
After production, the editor and project manager should prioritize the return and archiving of the hard drive with project files, as well as a folder of final deliverable renders.
If using USPS is the most logical return method, the editor should keep files backed up for 30 days and include return shipping on the final invoice.

Post-Production File Specifications: Once picture lock is achieved, the editor is responsible for delivering the following files:

For Color Grading:

For Sound Mixing:

Final Deliverables:

Compensation & Payment Terms:

Before starting a project, the producer or production manager should agree on payment terms with the editor.
We prefer an hourly rate structure, which allows for regular check-ins and more effective time management within the project budget.
A project fee can be arranged if preferred by the editor.
Minor scope adjustments are expected to be absorbed. If significant changes occur, additional hours may be discussed.
All invoices must be submitted within the designated timeframe for prompt payment.
Production generally operates on a net-30 payment cycle unless otherwise specified.

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